What are the Best Lead Response Management Software Platforms?

Jeffrey Lambert
Jun 13, 2022 10:16:10 AM

Streamlining lead management can help you reduce the response time. Why? It simplifies lead tracking across various platforms. While this process has many benefits, it may be tough to boost efficiency without the right tools.

According to research, responding to leads within five minutes is 21 times more effective than contacting them after 30 minutes. Unfortunately, about 63% of businesses, including home service providers, take more than an hour to respond to a lead. This issue then contributes to losing potential customers and wastes marketing resources.

Here, we help you determine the best lead management solutions by discussing some top options. We’ll also mention the key features of each so you can pick one suitable for your needs.

The Top Lead Response Management Platforms for Home Services

research criteria for lead response managementOur Selection Criteria

We wouldn't just throw random software suggestions at you. We have a formula we follow when choosing recommendations for the home services industry!

Here's what we consider:

  • How easy is the software to use? We're looking for lead response platforms that are simple and straightforward. After all, you don't want to spend hours trying to figure out how the system works.
  • What type of support does the company offer? In case you run into problems, it's important to have access to customer service. We prefer lead response solutions that offer live chat and email support.
  • What's the pricing like? We know that home service companies have different budgets. That's why we try to include lead response platforms with a variety of price points.
  • What features does the software have? Of course, we also consider the features of each lead response solution. We're looking for platforms that offer lead capture, lead tracking, and lead assignment, among other things.

Now that you know our selection criteria, let's take a look at some of the best lead response management platforms for home services!


kisspng-hubspot-inc-inbound-marketing-business-search-en-agent-5ab9d6a46695c2.66039308152212854842021. HubSpot

HubSpot is one of the most effective lead response solutions. This tool has innovative features suitable for small businesses and established brands. For example, it comes with Contact and Lead Management tools that allow you to add contact records automatically. Here, you can include every interaction you’ve had with a potential customer.

Many home service providers rely on social media marketing. HubSpot CRM system allows you to create lead ads for Instagram and Facebook. The solution will then capture the contact information of interested customers.

 More key features of HubSpot are:

  • Forms and pop-up banners- You can add these to your website for lead generation
  • Meeting schedule- This allows leads to book meetings based on your team’s calendar
  • Pipeline management- This feature will enable you to track deals with leads
  • Email tracking- Notifies you when a potential customer opens an email

Following up on leads is often tricky for home service providers. This issue may be due to small teams and limited time to respond to inquiries. HubSpot helps you solve this issue using live chats and bots.

With such tools, you can automatically respond to commonly asked questions. Besides, you will engage your leads, which can boost conversion rates.


Zoho Logo2. Zoho CRM

Zoho CRM is a solution that allows you to follow up on potential clients along the sales pipeline. This solution features Smart web forms that help you get leads from your website.

Besides, you can use the Predefined workflows tools to assign your potential clients to a sales rep. Such a tool can be helpful if your business has several branches.

Zoho CRM supports omnichannel communication. Hence, you can use the software to connect and manage leads on various platforms. You will also get notifications when someone views your posts or interact with your page.

More key features of Zoho CRM are:

  • Data Enrichment by Zia- Helps you gather more information about your leads
  • Reports- Allow you to analyze sales performance and improve lead response
  • AI sales assistant- Helps you find the information you need from your CRM 


gohighlevel logo3. GoHighLevel

GoHighLevel is a sales and marketing platform you can use for lead response. With this solution, you will capture leads using various tailored features. These are landing pages, inbound phone systems, and forms.

Once you get details about potential customers, nurture them with automated messages. You may send these on Facebook Messenger, SMS, and email.

Appointment booking is another key lead response management feature you can leverage with GoHighLevel. The software has a calendar app that helps you capture meetings. You can also use it to request clients to book consultations.


Apptivo logo4. Apptivo CRM

Apptivo is a CRM solution suitable for small and medium-sized businesses. This solution will help you gather potential customers’ information from your website. Besides, you can quickly organize your leads based on various customizable factors like:

  • Their location
  • The source
  • Their status

Apptivo CRM allows integration with various solutions to streamline lead response management. For example, you can connect it with Slack to track business activities and communicate with your team. Further, link the solution with various Google apps to sync data.

Apptivo CRM comes with a lead scoring feature to rank prospective customers. This section helps your team determine the leads to pursue urgently. It also prevents wasting business resources chasing people or businesses with a low conversion chance.


Monday.com Logo Final5. Monday.com

Monday.com is a CRM solution that can help you with pre-sales engagement. Selecting their B2B Full sales plan gives you a lead management solution with practical features.

For example, you can capture leads and track them across several platforms. Besides, use the CRM tool to collaborate with other businesses and generate referrals to grow your brand.

Monday.com is ideal for home service companies that specialize in community housing. It’s also perfect if your company works with gated community managers and real estate companies that remodel homes.

Some key features you can use for lead management on Monday.com are:

  • Client communication allows you to integrate your email solution and respond faster
  • Automations help your team will automatically receive a message when a lead opens an email
  • Integrations make it easier to connect with your potential customers on many platforms 


Our Lead Response Management Software Choice is...

lead response management for home services companies

We recommend Hubspot as the top lead response management tool for home services businesses. Wait! Let us explain why:

1) We Love Hubspot Because It Is an All-In-One Platform

You can this flexible CRM for lead response management, sales, marketing, and customer service. Don't complicate your tech stack by using multiple softwares when one will do. Make your company's growth easier for your entire team by simplifying the (digital) tools needed to do the job!

2) Hubspot's Automation Tool is the Best on the Market.

With Hubspot, you can automate all your lead response processes. From lead capture to lead assignment to lead nurturing - you can do it all with ease! And that's not all - you can also customize your lead response workflows to match your company's unique sales process.

3) Hubspot is the Most User-Friendly CRM

Salespeople and marketing teams love using Hubspot because it is so easy to use! The learning curve is short and sweet, which means your team will be up and running in no time.

3) Hubspot Integrates With Many Other Software Platforms

This lead response management solution integrates with over 300 other software platforms. So no matter what tech stack you're using, chances are good that Hubspot will play nice with the rest of your software.

4) Hubspot is Affordable

Yes, lead response management software can be expensive. But Hubspot offers affordable plans for small businesses and enterprise companies alike. Plus, they offer a free CRM plan for up to 1 million contacts - talk about a deal!

Still not convinced that Hubspot is the best lead response management software for your home services company? Request a free demo today and see for yourself how this CRM can help you grow your business!


How Other Lead Response Management Solutions Compare to HubSpot

Hubspot King

While each lead management system has its benefits, some solutions are more suitable than others. HubSpot is an ideal tool since it has many features to help you monitor potential customers. With the software, you can leverage tools provided by other apps and effectively convert more clients.

Zoho CRM has many customizable features compared to a solution like HubSpot. Still, it focuses more on managing customer relationships than boosting lead response. While Zoho CRM is more affordable overall, it offers less flexible pricing options than HubSpot.

GoHighLevel is a good lead response solution, but it is more suitable for marketing agencies. On the other hand, HubSpot provides a broad range of practical features for home service companies.

While Apptivo can help you organize your leads, many users find HubSpot more effective. This aspect is since the latter is easier to use and administer. Besides, it offers regular updates to meet market demands.

HubSpot is more suitable for home service providers than Monday.com. The lead response tool is more affordable and offers more user-friendly automation features. Also, HubSpot's CRM is easier to use, which makes it ideal for sales teams.


Interested in Letting a Partner Handle Lead Response Management?


Implementing lead capture can be tricky without an expert’s guidance. At Rizen, we can help you track potential customers with our HubSpot onboarding services.

Our specialist will assess your lead response management needs and advise the package you should select. Contact us today to get the best returns on your HubSpot investment.

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